1. Who we are
Kinghorn Childrens Gala Committee (Scottish Charity SC011609) is the data controller for personal information collected through kinghorngala.org and the Kinghorn Children's Gala Lottery. Contact: [email protected], 8 Orchard Road, Kinghorn, Fife KY3 9XN.
2. What we collect
- Lottery players: name, date of birth, email, phone number, address, entries, ticket numbers, payment confirmations (not full card numbers), spending limits and self-exclusion records.
- Winners: identity and proof-of-age documents, bank details for prize payment, and publicity consent.
- Donors: name, email, address, donation amount and Gift Aid declarations.
- Enquiries and newsletter: name, email and the content of your message.
3. Why we use it and our lawful basis
- To run the Lottery, process entries, carry out draws, contact and pay winners: performance of a contract.
- To check age and eligibility, keep lottery records and submit returns to Fife Council: legal obligation under the Gambling Act 2005.
- To apply spending limits and self-exclusion and to prevent gambling harm: legitimate interests and legal obligation.
- To claim Gift Aid: legal obligation (HMRC requirements).
- To send newsletters: your consent, which you can withdraw at any time.
- To publish a winner's name and town: your consent.
4. Who we share it with
We never sell your data. We share it only with: our card payment provider, to take payments; HMRC, for Gift Aid claims; Fife Council or the Gambling Commission, when the law requires; and our email provider, to send confirmations and newsletters. These organisations may only use your data to provide their service to us.
5. How long we keep it
- Lottery entry and draw records: 3 years after the draw.
- Self-exclusion records: for the length of the exclusion plus 1 year, and permanently for permanent exclusions, so that we can honour them.
- Gift Aid records: 6 years after the end of the relevant tax year.
- Winner identity checks: 3 years after the prize is paid.
- Enquiries: 12 months after we reply.
- Newsletter: until you unsubscribe.
6. Keeping it safe
We limit access to personal data to the trustees who need it, use password-protected accounts and never store full card details. Card payments are processed on a secure payment page.
7. Your rights
Under UK data protection law you have the right to access your data, to have it corrected or deleted, to restrict or object to its use, to data portability and to withdraw consent at any time. Some records, such as self-exclusion and lottery records, must be kept for legal reasons even if you ask us to delete them. To use your rights, email us.
8. Children
Our lottery is for people aged 18 and over and we do not knowingly collect lottery data from anyone under 18. If we learn that we have, we cancel the entry and delete the data except what we must keep by law.
9. Cookies
Our website does not use cookies or tracking. See our Cookie Policy.
10. Complaints
If you are unhappy with how we have used your data, please contact us first. You also have the right to complain to the Information Commissioner's Office (ICO): ico.org.uk, 0303 123 1113.
Last updated: 20 October 2026